Brand Management Software

Brand Management Software

Brand managers are tasked with ensuring that all of an organization’s content remains consistent across platforms. They may have a team of copywriters and designers at their disposal, but each has their own style and way of approaching their craft. That is why it is important to establish and maintain a cohesive voice for the brand. If the established brand is not monitored for this, then the messaging and design becomes choppy, confusing, inconsistent and disconnected. A disjointed brand like that would not serve any organization well.

In the same manner that the multiple actors playing the same Disney Princess across Disneyland need to match their voice, signature, and mannerisms to one another, so too do copywriters and other employees need to conform to the voice, tone, and personality that have been predetermined by brand managers and other stakeholders.

That is where a brand management software like Canto can come into play. Brand asset management software can house all of an organization’s digital content and guidelines. From logos to approved color schemes to preselected fonts, brand management software can centralize all of this information so it is at the fingertips of anyone who needs to create and/or review content.

This allows all team members to be on the same page on what is expected regarding branding. Brand management software can come equipped with content controls so that the best brand assets are distributed to the appropriate people.

For example, Canto organizes this data in a unified library so all team members know exactly where to go to find guidelines, the most current versions of brand assets, and what content has already been approved to use. Having all assets related to digital content in a centralized location can cut back on the long email threads of asking for approval and seeking relevant templates.

Why is brand asset management important?

Once a brand has been fully established, companies need to develop and implement a brand asset management strategy. Well, how does one go about that?

Brand asset management does not need to be difficult, but it does require some forethought. One way to do that is via the Brand Asset Valuator (BAV) model. This format measures a brand’s value in an organization. This is determined by four major pillars, which are divided into two larger categories.

Brand Vitality

• Differentiation – A brand’s ability to differentiate itself from others
• Relevance – How relevant is the brand to consumers

Brand Stature

• Esteem – The consumers’ perception of the brand
• Knowledge – How aware consumers are of the brand

Brand vitality demonstrates an organization’s potential for growth, whereas brand stature measures how consumers respond to a brand. The BAV model is a good model to start with because it allows businesses to pinpoint strengths and weaknesses to assess its general brand equity and devise a brand asset management strategy based on that data. If esteem in a brand is high, but differentiation is low, strategists can prepare brand management packages by considering what could set its brand apart from competitors in the presentation of the brand to consumers without taking away what consumers like about the brand that has built high esteem and good rapport.

Brand asset management is a science in itself, and luckily there are tools and techniques available to help walk you through the process.

How brand management tools can help

Brand management technology is a booming business. As companies realize that digital asset management is critical to streamlining their workflow, various brand management tools have emerged to fill the need.

Digital asset management software is a brand management tool that allows companies to create branded content at scale. Even with multiple people — including agencies and other external contributors — creating content, it’s managed centrally, creating a unified brand experience.

Brand management tools offer features that include:

• Approval workflows – Controlling what content represents your brand
• Version controls – Keeping the most updated versions at the forefront
• Expiration dates – Taking outdated content out of circulation
• User permissions – Regulating access to approved content
• Brand templates – Creating on-brand documents for everyone to use
• Integrated style guides – Keeping everyone informed on brand expectations
• Digital rights management – Confirming appropriate intellectual property licenses
• Easy search – Searching made easy and simple to find files
• Content collaboration – working with teams in designated workspaces

These tools will have different value depending on the priorities of the organization, so be sure to analyze all the features of each brand management software program before making a decision.

A brand asset inventory can help you get more out of your brand management software

Now that we’ve discussed tools for managing brand assets, let’s dive deeper into the type of content they manage. What is a brand asset, exactly? In a nutshell, it refers to any element that helps to distinguish a brand. This could be as obvious as a company’s name or slogan, but also fonts, color schemes, and the images, videos, or even sounds a brand uses to represent itself. For example, the jagged, lightning-esque font of the Harry Potter franchise is almost as easily recognizable as the name of the “Boy Who Lived” himself. Other brand asset examples include logos, special types of packaging, and even mascots.

Why is it important to keep these pieces of information housed in a brand asset inventory? So that all relevant contributors to a project can easily access every single detail that represents the brand as what it is.

When creating a brand asset inventory, one should begin with a checklist. All the examples mentioned above are an excellent start. A full inventory should include:

• Imagery
• Photography
• Video
• Typeface
• Icons
• Social media handles
• Favicon
• Ad content

These brand assets do not have to remain stagnant. Performing an audit on one’s brand asset inventory is a part of a healthy brand management strategy that allows for continual discussion of the brand’s development. How has the brand evolved, and do all of the brand assets reflect that evolution accurately? Keeping a pulse on these changes is critical for brand management, and brand management software can track these changes so everyone is up to date on what assets have expired.

Pick software with a brand guidelines template

Having a brand asset inventory is all well and good, but if there are no guidelines to follow, stakeholders will not know how to apply these brand and digital assets appropriately. That is why brand guidelines templates are an excellent resource that any digital asset management software should have.

As a company grows, its digital assets will only increase, and thus having a DAM system to properly store everything becomes pivotal in keeping workflows streamlined and allowing organizations to produce digital content at scale.

51% of marketers spend time working on content that goes missing or is never used. That statistic is alarmingly high. In that context, a brand guidelines platform becomes a lifesaver in saving time, money, and other resources.

A brand guideline template would typically include the policies and protocols in place for using various brand assets. A company may have varying forms of its logo, but one may be specifically used for letterhead and the other for digital applications. Logos could also be different depending on whether the correspondence is internal or external to the organization. Good digital brand guidelines examples would illustrate to team members exactly when and how it is or isn’t appropriate to use brand assets.

When one has these practices in place, and guidelines are clear and accessible to all who need them, it allows for less miscommunication. Organizations can maintain consistency with branding that would not have been otherwise achieved.

Why top brands use Canto for digital asset management

Without digital asset management, 50%+ of marketers have scattered storage, 10,000+ files are lost on team systems, and 7,000+ important documents are scattered with no rhyme or reason. Can you imagine if all of that was calculated in labor and money losses? Think of all the things organizations could accomplish if they were not wasting time on these internal processes and redundancies.

With all of the benefits that digital asset management software can provide, it is a worthy investment for any business. Having an epicenter of all brand assets and guidelines paves the way to greater productivity and increases overall brand health. This is especially true as the pandemic has normalized hybrid and fully remote work, meaning teams need to find ways to coordinate at a distance.

Canto digital asset management can help your organization spend less time organizing and more time creating. As one of the best brand management software on the market, Canto’s powerful DAM can store, share, and organize all of your digital assets in a centralized location that is secure and easy to use for everyone. With everything in one place, organizations can make the most of their brand and follow a brand management strategy that remains strong and consistent.